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How do I Reinstate or Rehire a Terminated Employee?

Updated

An employee can be reinstated/rehired in Lighthouse using the following steps:

Do you use a file feed? Work with your vendor or for questions email edi@beambenefits.com

  1. Log into your account at app.beambenefits.com/groups
    • If you have access to multiple companies, use the search bar at the top to find the desired company or group
  2. Select the relevant profile (likely Broker Producer Profile or Eligibility Profile)
  3. Click 'Employees' in the left-hand navigation bar
  4. Search the list for the employee you would like to update, you can use the alphabetical list or type the name in the search bar.  If updating a terminated employee, be sure to select "Show deactivated Employees"
  5. Select the member from the list, this will bring you to their profile.
  6. Once in the employee's page, if editing permissions are allowed for your group, you should see an option in the right-hand side of the coverages tab that states "Add Coverage".
  7. The Add Coverage Screen will change depending if the member has been terminated or is still active.
    1. Terminated members will receive a "Reinstate/Rehire" options.  Reinstatements will return previous coverages without a lapse (providing the policy is still in effect).  Rehires will require a new date of hire to be added and new policies to be added.
    2. Active Members will instead see a "Manage Coverage" page that will allow you to add new lines of coverage and/or edit current lines (for example, you can terminate a single line of coverage early).
  8. For terminated members, select whether they are being reinstated or rehired.
  9. For "Reinstatement":
    1. Update Coverage start date and end dates (the end of the policy year).
    2. Once confirmed, all previous policies will be reinstated with no lapse in coverage.
  10. For "Rehire":
    1. Rehire Date
    2. Coverage Line
    3. Coverage End Date will Auto-populate
    4. Coverage Start date should be entered following WP rules
    5. After entering, a cert effective date will need to be entered, this will be the same as the Coverage Start Date you entered following the WP rules
    6. You will then need to add additional lines of coverage in step 11. (as only one can be selected at a time on this screen)
  11. In the "Manage Coverage" screen :
    1. In the next screen, select the line(s) of coverage, start and end dates (see your policy for more details) and the reason for adding.
      1. Marriage and Coverage Change for any other QLE events
      2. Event Date (start date the same as the WP rules).
      3. Select coverage line
      4. Coverage Start Date should follow WP rules
      5. Coverage End should auto-populate.
  12. Review on the next page that all updates are correct, then hit Confirm.

Questions or problems using Elections Management?  Reach out to: adminsupport@beambenefits.com 

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